GetEmail for sports clubs: fixtures, socials and AGMs without the group-chat chaos
GetCommunityMail is an email announcement service built for sports clubs: the secretary, fixtures officer or captain emails one list address from their own inbox, and every member receives their own copy. Fixture changes reach the whole membership rather than whoever saw the WhatsApp message, RSVPs for socials count themselves, and the AGM ballot comes with a record for the minutes.
At a glance
- What: announcement email lists for clubs of any code or size
- Who sends: committee members you approve, from their existing email
- Who receives: every member, individually, with self-service unsubscribe
- Built in: event RSVPs, AGM ballots, a record of every send
- Cost: free for the core service
The WhatsApp problem, named
Most clubs run on a group chat, and every club knows its failure modes: the fixture change buried under thirty messages about Saturday's result, the members who are not in the chat at all, the new joiner nobody added, and no way to find what was agreed in March. The chat is good at banter. It is not a channel a committee can rely on for things every member must see.
The arrangement that works is simple: email for official announcements, the chat for everything else. If a member could reasonably complain about missing it, it goes by email.
How it works
Your club gets its own address, like riversidecc@lists.getcommunitymail.com. Whoever needs to send (you choose the approved senders) writes a normal email to that address, approves the preview that comes back, and every member receives an individual copy. Match fees reminder, ground closure, selection announcement: thirty seconds each, from the inbox they already use.
Socials and selection dinners
Any announcement can carry an RSVP: members click attending, not attending or maybe straight from the email, and the organiser watches the numbers in one place. Reminders go only to members who have not replied, which is why they keep working.
The AGM, handled properly
Club AGMs and committee elections carry constitutional weight, and a show of hands in a half-empty clubhouse serves nobody. Ballots by email give each member a unique one-time voting link; secret ballots keep who voted separate from how they voted, by design; and the result arrives with turnout and quorum figures the minutes can cite.
Common questions
Do members need an app or account? No. Members receive email and click links. Nothing to install, nothing to sign up for.
We have juniors; parents need the emails. Add the parent's address to the list; the list is yours to shape. Members manage their own unsubscribes either way.
Our membership changes every season. Import the new season's list with a consent record, and lapsed members drop off cleanly. The list belongs to the club, not to whoever happens to be secretary.
What does it cost? The core service is free. Capacity limits, reminders, exports and formal ballots are part of paid plans; see pricing.